PRIVACY POLICY

Last updated: 26 February 2026

1. Introduction

Privat LTD (Company No. 13876876) trading as Privat Security (“Privat Security”, “we”, “us”, or “our”) is committed to protecting the privacy, confidentiality, and security of personal data entrusted to us.

Due to the nature of private security and executive protection services, information processed by Privat Security may include sensitive personal and operational information relating to identity, movements, locations, security arrangements, and risk environments. The secure handling of such information forms an essential part of our professional and operational responsibilities

This Privacy Policy explains how we collect, use, store, and safeguard personal data when:

you visit our website;
you contact or engage with us;
you request or receive security or related services; or
we process information in connection with operational security planning.

We process personal data in accordance with:

the UK General Data Protection Regulation (UK GDPR); and
the Data Protection Act 2018.

2. Data Controller

Data Controller: Privat LTD

Company Number: 13876876

Registered Office:

Suite 2, Ormond House

26/27 Boswell Street,

London, WC1N 3JZ

Contact Email: enquiries@privatsecurity.co.uk

4. Our Approach to Privacy and Operational Security

Privat Security operates within a sector where inappropriate disclosure of information may create safety or security risks.

For this reason, personal data protection is integrated into our operational practices. Information relating to clients, principals, travel arrangements, residences, schedules, or security measures is handled with strict confidentiality and accessed only where operationally necessary.

We apply principles of data minimisation and controlled disclosure to reduce u

nnecessary exposure of sensitive information.

5. Nature of Data Processing in Security Operations

Privat Security operates within a sector where information handling directly impacts personal safety and risk management.

Personal data processed by us may form part of:

protective security planning;
risk assessment and threat mitigation;
operational coordination;
incident prevention and response;
client safeguarding measures.

Information is collected only where necessary to deliver professional security services safely and effectively.

4. Categories of Personal Data Collected

4.1 Identity Information

full name;
date of birth;
nationality;
identification documentation where legally or operationally required

4.2 Contact Information

email address;
telephone number;
billing or correspondence address;
organisational affiliation.

4.3 Operational & Assignment Information

Where required for service delivery:

travel itineraries;
accommodation or venue details;
schedules and movement information;
emergency contacts;
security or safety considerations;
known or suspected threat information.

4.4 Protective Intelligence Information

In certain circumstances, we may process information relating to:

security risks;
hostile communications;
behavioural or situational threat indicators;
incident or vulnerability reporting.

Such processing occurs solely where necessary for protection and safety purposes.

4.5 Special Category Data

Where strictly necessary, we may process:

medical or accessibility information relevant to operational safety;
health considerations affecting emergency response.

Processing occurs only where legally permitted under UK GDPR.

4.6 Technical Website Information

When visiting our website:

IP address;
browser/device information;
usage analytics;
website interaction data.

5. How Personal Data Is Collected

Personal data is typically obtained directly from you or from authorised representatives acting on your behalf, including assistants, corporate representatives, family offices, or event organisers.

We collect information when you:

submit enquiries via our website;
communicate with us by email or telephone;
request proposals or quotations;
enter into service agreements;
participate in operational planning;
interact with our website technologies or cookies.

Information may also be provided by authorised representatives acting on behalf of a client or organisation.

6.Lawful Bases for Processing

We process personal data under one or more lawful bases permitted under UK GDPR.

Personal data is processed where necessary to respond to enquiries or take steps prior to entering into a contract, and to perform contractual obligations when services are engaged.

Processing may also occur where necessary for our legitimate operational and business interests including:

business administration;
service delivery;
operational safety;
fraud prevention;
protection of personnel and clients.

Where processing is required to comply with legal obligations, such obligations provide the lawful basis.

In circumstances involving safety or protection of individuals, processing may be necessary to protect vital interests.

Where special category data is processed, this occurs only where legally permitted and necessary for safeguarding or safety-related purposes.

7. Confidentiality and Information Security

Confidentiality is fundamental to all of Privat Security’s services.

Information relating to clients, principals, locations, movements, or security arrangements is treated as strictly confidential.

Access to personal data is restricted to authorised personnel on a need-to-know basis. Information is handled using internal confidentiality controls designed to minimise disclosure risk and protect operational integrity.

We implement appropriate technical and organisational safeguards including:

restricted personnel access;
need-to-know operational controls;
secure communication practices;
internal confidentiality obligations;
controlled disclosure procedures.

We implement organisational and technical measures intended to safeguard data against unauthorised access, misuse, alteration, or loss.

Access to sensitive data is limited only to authorised personnel required for operational delivery.

7. Data Minimisation

We collect and retain only personal data that is reasonably necessary for:

fulfilling contractual obligations;
ensuring operational safety;
complying with legal or regulatory duties.

We do not collect information unrelated to legitimate security or business purposes.

8. Sharing of Personal Data

We do not sell or commercially trade personal data.

Personal data may be shared where necessary for service delivery or legal compliance with:

vetted employees or contracted security personnel;
trusted operational partners;
logistics or travel providers;
professional advisers including insurers and legal representatives;
law enforcement or regulatory authorities where legally required or necessary to protect safety.

Information sharing is strictly limited to operational and legal necessity.

9. International Transfers

Security assignments may involve international travel or overseas coordination. Where personal data is transferred outside the United Kingdom, we take reasonable steps to ensure appropriate protection consistent with UK data protection law.

10. Data Retention

Personal data is retained only for as long as necessary for operational delivery, contractual administration, insurance requirements, dispute resolution, and legal compliance.

Personal data is retained only for as long as necessary for operational delivery, yet can extend to:

delivery of services;
operational review and incident investigation;
insurance and liability requirements;
contractual enforcement;
compliance with legal limitation periods.

Retention periods may vary depending on operational or legal requirements. Where information is no longer required, steps are taken to securely delete or restrict access to that data.

11. Security of Data

We maintain appropriate safeguards designed to protect personal data against:

unauthorised access;
accidental loss;
misuse or disclosure;
alteration or destruction of data.

Despite these measures, transmission of information via the internet cannot be guaranteed as completely secure. Information shared electronically is transmitted at the sender’s risk.

12. Your Data Protection Rights

Under UK GDPR, individuals may have rights to access, correct, erase, restrict, or object to processing of their personal data, and to request portability where applicable.

Under UK GDPR you may have rights to:

access personal data;
request correction;
request erasure where applicable;
restrict processing;
object to processing;
request portability;
withdraw consent where processing relies on consent.

Requests may be submitted to:

Email: enquiries@privatsecurity.co.uk

We may request verification of identity before responding to protect confidentiality.

13. Automated Decision-Making

Privat Security does not carry out automated decision-making that produces legal or similarly significant effects on individuals.

14. Children's Data

Our services are not directed toward children independently. Where assignments involve families or minors, any processing occurs solely for operational safety purposes and is handled with heightened confidentiality.

15. Cookies

Our website may use essential cookies necessary for basic website functionality and security.

If cookie usage changes in the future, this Privacy Policy and our Cookie Policy will be updated accordingly.

16. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites.

17. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updated versions will be published on this page with a revised “Last updated” date.

18. Complaints

If you have concerns regarding how we process personal data, please contact us first: